10 Things to know before choosing the Top School Management System

19-Aug-2021, 11:08:09 PM

The advancement in Education Technology has allowed schools, and educational institutions, to explore innovative and efficient ways of school management. One such development is implementing the Top School Management System that can fulfil the needs of students, parents, teachers, management and the institution alike. A school management system is basically a set of multiple tools that let the schools and institutions run the administration and academics, smoothly.

One of the most significant benefits of the top school management software in India is that you can keep a proper record and track of data that is related to teachers and students. This includes activities and processes, such as examination records of students, fees being paid by students, parents notification and messaging regarding important information, transport facilities being offered by the institution and availed by students, usage of libraries and other school amenities by students, student attendance records, and more. The best part is that all this vital information can be easily accessed and managed with a unique student identification number.

However, because there are plenty of campus ERP systems available in the market, choosing the right tool for your school can be a little difficult. There are many software packages available, which makes it overwhelming for the school administration to find the one best suited for their needs.

With so many versions, types, and variations of this software, there are certain things you need to consider to make an informed decision. This is exactly what we are going to discuss in this post.

Implementing the Best School Management Software & The Era of Remote Learning

With the schools being closed, on account of COVID-19-induced lockdown since last year, the re-opening dates are still uncertain. Most importantly, parents are paranoid about sending their children to schools, even if they plan to re-open. In the midst of all this, the outlook for schools and educational institutions from an operational perspective seem grim.

Realising that remote learning is the new approach to learning, schools and educational establishments have shifted to school management system applications that have streamlined the entire administrative, academic, and operational tasks.

During the pandemic, schools equipped with high-end school management apps found it easy to shift to online mode. Nonetheless, the pandemic has thrown some helpful lessons in school management and remote education that educators can only neglect at their own peril.

Let’s take a look at the operation-wise applications of a campus ERP and see how helpful they proved for schools during this phase:

Accounting and fees

Online fee collection resulted in paperless transactions and instant reconciliation of accounts.

Communication and communication

Communication from schools to teachers, parents and students, is centralised.

Inventory management

Schools are providing students with access to subscription-based digital services like e-learning access, e-library and other third-party learning platforms.

Admissions and exams

ERP has streamlined the admission process through online mediums, and schools are conducting online examinations.

Academics management

Schools are managing complete academics, including timetables, syllabus, and holidays for students and teachers, on the basis of lesson plans and courses.

School management apps have proven to be a great help in these uncertain times.

10 Factors to Take Into Account While Choosing the Top School Management System


First things first, before you choose the Top School Management System or Campus ERP, test it for at least a month or a few weeks to determine if the school management system fits well with your institution. Determine what tools other schools are using and then make a decision. Our suggestion is to go with an ERP system that you can rely on for at least 5 years.


The second aspect to consider is flexibility. You would want your Top School Management System to adapt to last-minute changes as per the needs of the school. And most importantly, you should be able to make those changes instantly without any hassle. For example, if a teacher can no longer take the class, the system should be flexible enough to make that change in seconds.


Technology is always evolving. So, you would want an ERP system that updates as per the latest market trends. This ensures you have the latest features available to streamline school operations.

Long-Term Support

The school management software provider you choose must be a well-established firm, having years of experience in the industry. You may face many technical and non-technical challenges with your ERP system, and the company should look after those challenges and sort them ASAP.

Ease of Use

Given that not everybody in the management is well-versed in technology, you cannot expect your staff to be proficient in handling the software with ease. It will take time. In the meantime, you would want the software to be easy to use and operate so that everyone, including students and parents, can operate it with ease.


This is one of the most important considerations. Your chosen ERP system must be designed in a way that it can scale, as per your school requirements. As the institution grows, you will need more data support. The number of students, teachers, staff, and applications will only grow in the future. So, your ERP system should scale accordingly, ensuring hassle-free operation.

Useful Features

Without features, a school management system is worthless. Ensure that your software has features that are 100% useful for students, teachers, and parents.

Impact on Learning

The primary objective of having a school management system in place is to ensure that students develop their skills and knowledge, as per their capabilities. So, an ERP system should provide them access to study materials in different formats (videos, animation, images, texts) this will help them learn at their own pace.

Data Accuracy

Data accuracy is the foundation of any school ERP system. Modern ERP systems contain analytical tools that help schools and students assess student performance based on the activities they have taken part in. This data helps teachers, students, and parents to implement the right strategies to make learning impactful.

Mobile Access

Last but not least, the ERP system you choose should have a mobile version. This takes remote learning a little further. Students can access learning materials and resources from their smartphones or tablets any time and from anywhere. Parents can get instant notifications regarding their children’s performance through the mobile app.

Choose the Best School Management System

Finding the Top School Management System in India can be an overwhelming task (especially if you don’t know where to begin), given that the options are vast and loaded with features. This is where Edisapp School ERP comes into the picture. It is one of the best school management system in the country that has helped hundreds of schools streamline their operations online without any hassle.

Get Edisapp ERP today!

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