10 Reasons Why School Management Software Is Important

14-Mar-2022, 11:03:06 PM
Abin Mathew

A school management system is a well-equipped and centralized platform that allows teachers, students, and other staff members to interact seamlessly and perform the school functions properly.  Similarly, it helps you automate academic operations and balance workload.

The Digital revolution and the impact of the Covid-19 pandemic popularized educational software and apps. After that, every school management is looking for efficient, reliable, and secure educational software to ease their workload. However, you need to define your goals and objectives clearly to find the right software for your school. 

You can find the best school ERP, if you understand its capabilities and importance, for instance. 

What Does a School Management System Do?

The purpose of a school system is to automate school operations. It focuses more on critical learning and teaching processes. A school app can help you track student progress for instance, and manage attendance and fee payments, store and retrieve academic documents, etc.

It is the best platform to make quick interactions with teachers, students, and parents. A school ERP software promotes a healthy learning atmosphere. Reward and guide all your students equally on time with the app. It also reduces human errors since it generates report cards, mark sheets, etc., automatically.

So, it is always beneficial for schools to invest in ERP software. And, why should you implement it? Let us learn more in the details.

10 Reasons to Implement School Management Software

 A school ERP software is a vital part of any educational institution nowadays as it provides all crucial features to help you manage different school activities with ease. Since it is a cloud-based software, any user with permission can access information from anywhere on their smartphone. It allows teachers, parents, and students to collaborate and communicate without hassles. The system acts as a constructive platform to facilitate fruitful interaction between teachers, students, and parents. 

Here are 10 solid reasons why every school should implement  software for schools. 

1. Attendance management

An attendance management system is a critical aspect that underlines the importance of school automation software. Attendance marking is time-consuming, tiresome, and less accurate to manage attendance using pen and paper.  It enables you to prepare reports with different matrices efficiently.  You can send alert parents in case a child is absent from school, for instance. In addition, the software stores the attendance records digitally in the cloud so that the teachers can access the data any

2. Manage students & home works

Students can easily download, upload, and access homework and study materials using this cloud software. They can quickly access old notes, assignments, study materials, etc. Teachers can examine this homework and assignments from anywhere at their convenience. It reduces the workload and stress of both teachers and students. It makes sure that all the data is safe and backed up into the cloud. The software also allows parents to access this homework and assignments and help their kids from home. 

3. Fee payments

A school ERP software eliminates the hurdles of parents and students standing in long queues for fee payments. Use the parents app, and make quick payments online in a few clicks. It facilitates quick and safe payments without going to the bank or school. It authenticates payment by generating and sending SMS alerts and receipts. The software alerts and notifies parents when a payment is due, as a result, parent do not have to rush for money at the last minute. 

4. Exam management

Another crucial feature is exam management. It helps teachers conduct exams effectively. The traditional way of exams has many drawbacks, like printing question papers, preventing them from leaking, reprinting if there is an error, which is costly and time-consuming. It is possible that students cheat during exams, but what do we do? School management software helps you resolve all these hurdles and troubles. It allows teachers to conduct numerous assessments like multiple choice questions and theory-type exams. You can also upload and update exam grades and reports to the student ID using school management app. 

5. Effective communication

The system can automatically send event notifications and SMS to the parents. Teachers can use the software to instantly message students and parents on school activities. As you know, transparent and timely communication improves the educational standard of the school and reduces risks. Teachers can use the school ERP to send bulk SMS or personal messages to parents. This app eliminates the communication gap between parents and teachers.   

6. Organizes student admission

Student admissions is a tiresome process. Eliminate these complexities with a school ERP software. The software helps you manage the admission process effortlessly by automating the operations. All the personal details of students and parents are stored securely in the cloud. The admission team can easily add, edit or delete this data in a few clicks. A school ERP helps you save time as it can process bulk student data in seconds. It eliminates any human errors and redundancies in student records and prevent data loss. 

7. Parents can access system

Parent involvement is a crucial element in student success. School management software keeps parents engaged and updated about their child's progress and activities at the school. Parents can communicate and discuss their child's performance with teachers with the inbuilt features of the software. It will be difficult for working parents to visit schools regularly to know their child's performance. Use the app to send instant notifications to parents and students about events, attendance, exam schedules, payment dues, etc. Parents can access the app from anywhere and track their child's performance anytime. 

8. Efficient inventory & Material management

A school ERP assists librarians monitor book movements effectively. They will have detailed insights on the availability of each book and its conditions. They can check what books are in stock, order books from vendors, arrange books based on title, genre, author, etc. It alerts librarians regarding depleting stocks. A school ERP helps you to manage school supplies that include books, uniforms, and stationery items hassle-free. 

9. Manage staff easily

The school management software is a comprehensive solution to monitor and control students, teachers, and staff. Automatically keep track of staff's attendance, productivity, salary, etc., using the system. You can focus more on welfare, work-life balance, rewards, and other performance improvement programs using the software. You can evaluate the performance reports of each teacher, staff, and student effortlessly. The school management software fully automates the salary system and takes the burden off your shoulders. 

10. School transportation tracking

It is critical to transport students safely to and back from schools why because schools are responsible for the safety of students. School management software allows you to track school buses in real-time so that you can analyze rude driving patterns, geo-boundary settings, idling, fuel efficiency, scheduled maintenance and repairs, and more. It provides you with the real-time location of the school buses and routes so that parents and management can be stress-free. 


We can summarise the significance of the school management system into two; firstly, how it helps schools to manage students and staff without hassles. Secondly, how it automates the entire operations. As you can see, it comes with tons of robust features, allowing you to simplify and streamline all the complex school activities in real-time.

Well, if you're looking for a comprehensive software, we recommend you to use Edisapp. Edisapp comes from Eloit, a global Edtech leader.

And, why Edisapp? It is your best choice as it is a fully customisable cloud-based school ERP. Similarly, Edisapp offers numerous features and functions to meet your specific requirements. This software is designed to help you streamline all the complex school activities. Furthermore, it is easy to use, highly efficient, and easy to install. 

Reach us at info@eloit.com to schedule a free demo so that we can show you how Edisapp can simplify and streamline your school operations. 

Free DemoChat with us